Student Profile

Use this page to manage information kept about a student at your school.

Navigation: Search > Results > Students row > View.

Options
Share Record Opens the Share Data Requests page so that you can email a one time use link to a recipient so that they can view the student's profile and chronology online.
Lock Chronology Opens the Lock Chronology dialog box so that you can prevent all Safeguard users, except yourself and one other user from viewing or updating the student's chronology.
Combined Body Maps Opens a new window with all the body maps layered over each other. Newer body map marking show brighter.
Summary Chronology Opens downloads a PDF that includes the student's name, the originating organisation name, local authority, date and time of when it was generated and a table with the chronology information.
Evidential View Opens a new browser tab with the student's profile and chronology shown in a table format.
Download PDF Opens the Document Security dialog box so that you can add a password to the PDF that shows the student's tag and chronology details.
Anon External PDF Opens the Document Security dialog box so that you can add a password to the PDF that shows the student's chronology details without the names of the staff members who raised concerns, raised incidents or added information to the student's chronology.
Paper Transfer Opens a new browser tab with the student's details in a printer friendly format. This includes a cover page and a receipt page that you can ask to be returned as evidence of receiving the information.
Hide Body Maps Removes all the body maps from the chronology view.
Information
Name Information populated from your management information system (MIS).
Class (Year)
DOB
Family
View Opens the Student Profile page for the related student who is also in the school.
Contacts
{Contact's name} Opens a contact card with the contact's name, address and telephone number.
Notes
Edit Opens the Edit Note box so that you can type a note. There is only one note entry so be careful not to remove any previous notes by accident.
Areas of Concern
Child Sexual Exploitation The Safeguarding categories selected when a safeguarding concern was raised. See the descriptions in the help topic, New Safeguarding Concern for {student name}.
Domestic Abuse
Drugs / Alcohol
Emotional Abuse
Fabricated / Induced Illness
Female Genital Mutilation
Gang Related Involvement
Grooming
Harmful Sexual Behaviour
Mental Health
Neglect
Online Abuse
Operation Encompass Report
Peer on Peer Abuse
Physical Abuse
Radicalisation
Self Harm
Sexual Abuse
Trafficking
Other This is not shown as a category to select, this is displayed if the staff member did not select a category.
Tags
Concerns The number of concerns raised against this student.
Attendance Opens the Attendance breakdown box.
Monitored Adds or removes the student to the Monitored Children list.
{Tag names} Tags where your cursor shows like are imported from your management information system (MIS).
{Custom} This is the tag that you can set the acronym and name. Under the account menu, click Software Settings, under Customer Student Tag section, type the Acronym and Name and click Save. Clicking this tag, either adds it to or removes it from the student when they appear in other areas in Safeguard.
Child in Need Clicking these tags, either adds it to or removes it from the student when they appear in other areas in Safeguard.
Family in Need
CP Plan
Young Carer
Early Help
Referral Opens the Refer to External Agency box where you can select an agency from a list and type a reason.
Health Care Clicking this tag, either adds it to or removes it from the student when they appear in other areas in Safeguard.
Unassigned Opens the Assign to member of staff box where you can select a staff member from a list and assign the student to them.
Add Information
Staff Name A free text field where you can type the staff members name. This only appears if the setting toggle is set to Yes, on the Software Settings page.
Type

The type of record that you want to add to the student's chronology:

  • Action
  • Attendance
  • Case Conference
  • Child and Family Assessment Notification
  • CIN Meeting
  • Communication
  • Concern Update
  • Core Group
  • DSL Review Meeting
  • DV Notification
  • Early Help - Assessment
  • Early Help - CAMHS in School
  • Early Help - Universal
  • Early Help - Universal Plus
  • Early Help Meeting
  • Early Help Update
  • email Communication
  • Emotional Well-being Support
  • Family in Need Meeting
  • Home Visit
  • Incident Meeting
  • Incident Update
  • LAC Review
  • Lateral Checks
  • Marac Meeting
  • MASE Meeting
  • Meeting
  • Meeting with Parents
  • Meeting with Student
  • Outcome
  • Personal Education Plan Meeting
  • Professionals Meeting
  • Pupil Voice
  • PVP Report
  • S.17 Request for Information
  • S.47 Request for Information
  • Safety and Welfare Check
  • School Based Provision - Anger Management
  • School Based Provision - Counselling
  • School Based Provision - Equine Therapy
  • School Based Provision - Mentoring
  • School Based Provision - Mindfulness
  • School Based Provision - Reduced Timetable
  • Social Services Involvement
  • Strategy Meeting
  • Team Around the Child Meeting
  • Team Around the Family Meeting
  • Telephone Call - Made
  • Telephone Call - Received
Notes Content of the record that you want to add to the student's chronology.
Notify Staff Sends an email to the selected staff member about the record being added to the student's chronology and adds an entry to their Notifications To Read section on their Dashboard.
Include Other Children Adds this record to the chronology of this selected student.
Include on Family This option only appears if the student has other student's in Safeguard who are classed as family members and are linked. Selecting Yes, adds this record to these student's chronology too.
Manual Date Opens a date and time picker for you to select when you want this record to appear in the students' chronology. Make sure this is correct. Otherwise, this record could appear in the wrong place in the student's chronology. This only appears if the setting toggle is set to Yes, on the Software Settings page.
Save Adds the record to all this and any other selected student's chronology on their Student Profile page.
Upload Document
Choose file Opens the dialog box so that you can choose a file from your device to upload.
Manual Date Opens a date and time picker so that you can choose when to place the document in the student's chronology.
Upload to Family Adds the document to this student's chronology and any other student's chronology that's linked under the Family section on the student's profile.
Save

Uploads your chosen file to the student's chronology and displays a preview. If you have set Upload to Family to "Yes", it adds it to the student's chronology who are listed under the Family section.

Current Concerns / Incidents
/ {status, type, raised by and date} Takes you to the place in the chronology where the listed concern or incident appears raised for the student.
Current Referrals
{Referral title} Opens the Refer to External Agency box so that you can update and complete the referral.
Chronology
{Safeguarding concern, behaviour incident or other activity title} Anything that a staff member or designated safeguarding lead, records against the student. This can include but not limited to safeguarding concerns, safeguarding physical interventions, safeguarding communication, behaviour incident logs and updates, school based early help logs, and anything that is listed in the Type list under the Add Information section.